TANDBERG V 11.8 User Manual

11www.TANDBERG.comTANDBERG Microsoft Exchange Integration V 11.8Installation and UsageD13562 Rev.12This document is not to be reproduced in whole or

10Enter the IP-address or host name of the TMS server, and the user name and password to an account that has at least local computer admin rights on t

1011The next page allows you to put all the TMS-Exchange integration users and groups in a separate container in Active Directory. If you want to put

12Conrm the settings dened in the installation process and select ‘Next’ to start copying les.The installer will now start to copy les and perform

1213Click FINISH to complete the installation.Notes about the Exchange installationIn order to perform, supervise and synchronize all the bookings bet

14Permissions needed by the Exchange integrationThis section describes the permissions needed by the accounts that are re-quired for the Ex

1415Run ‘setup.exe’ again to uninstall the TMS Exchange Integration component from the Exchange Server or use ‘Add/Remove programs’ from the

16UpgradingUpgrading from a previous version of the TANDBERG Exchange Integration should be considered done during non-ofce hours, as the integration

1617 To install the new version, start the setup le again. If opting to keep the set-tings, you will notice that some of the screens shown in the ins

18Once the TMS Exchange Integration component is installed on the Exchange server, three important steps need to be done in order to make the installa

1819Press ‘OK’ to save Organizational Forms Library.In order to publish the Videoconference form in the Organizational Forms Li-brary, an Outlook user

2Table of ConTenTsServer Requirements 3Supported Clients 3TMS requirements 3Limitations 3Technical Description 4Installation 6Uninstallation 15Upgrad

20Note that the permission level must be ‘owner’ in order to publish into the library.Publish Custom Form Once the Organizational Forms Library is i

2021A screen for publishing the form will then pop up.It is important that the elds are lled in exactly as described below (case sen-sitive). Look

22Click ‘Browse’ and browse to the network path of the Exchange Server. The le is located where the Exchange Integration component was installed. If

2223may modify the Display Name of the account. The conguration tool can be found on the Exchange server on which the TANDBERG Exchange I

24A window will pop up for account conguration. You can decide for each system if you want the tool to create the accounts for you, or if you want to

2425In the AD browser, select the OU where you want the account to be created. If accounts should be created for all systems selected in the same OU,

26Use the AD browser to select the account you to be associated with the sys-tem.Review selectionsAfter accounts have been created/specied for all sy

2627Click Yes to update TMS with the calendar information from the associated systems.The conguration tool will now start to import s

28Advanced CongurationThe ‘Advanced’ Button allows you to change the password for the tms-service account created in Active Directory. You can also c

2829ity when multiple updates are sent or they may not realize the meeting was not successfully booked. However if support for Microsoft Outlook Web A

2 3Supported ClientsServer RequirementsTMS requirementsTMSTMS V 9 for limited functionality, to get full functionality TMS V 11.7 or later is required

30on as each user representing the different videoconferencing system, using user names and passwords created by the above-mentioned tool. See sec

3031‘None’ implies that Outlook will not use your NT logon information when Out-look is opened, but will prompt you for username and password. This wa

32Tick off the ‘Automatically accept meeting request and process cancellations’ and press ‘OK’. If you are asked about setting default permissions whe

3233Activating the VideoConference FormBefore an end-user can customize the bookings using the videoconferencing form, each user must have the new Vid

34Booking meetings with Videoconferencing roomsBooking your videoconference meeting can now be done in the same way as an ordinary meeting room/res

3435them in the same way as regular participants (‘Required’), you will get the conrm/reject message per email later.Under the ‘Attendee Availabili

36default value is congured in TMS. Setting this parameter to ‘Automatic call launch’ will cause the video conference to be set up automatically

3637played.When the meeting is successfully booked, the meeting will be saved into your calendar and invites will be sent to the meeting participants.

38Slow update of meetings from TMS to ExchangeIf meetings are slow to be updated, make sure that there is no rewall that blocks e-mail from

3839To control the logging of TANDBERG Exchange Integration, the registry is used. This is used both to disable logging, and control the amount of eve

4Technical DescriptionBoth TMS and Exchange have their own database for booking information. For Exchange the database contains resource ava

45tion. These log les include nearly all of the program activities, but the main ones of interest are:InstallationAccount CreationSyncronizer LogsCal

6Before you start installing the TMS Exchange Integration component on the Exchange server, make sure you are logged in as a user that has the foll

67The TANDBERG installer will prepare the installation wizard. A welcome window will appear on the screen. Press the ‘Next’ button.1.2.At this stage

8Read and accept the License Agreement.Select the destination folder where Setup will install the les. Click ‘Next’ to accept the suggested path, or

89The installer will create a service account with a mailbox on the Exchange server. Select which store on the Exchange server you would like to use f